Privacy Policy
The Olton Project (‘we’, ‘our’, ‘us’) is committed to protecting your privacy and respecting your personal information. This policy explains what personal data we collect, how we use it, and your rights under the UK General Data Protection Regulation (GDPR).
1.1 What Information We Collect
We may collect the following information when you interact with our website, register for an event, make a donation, or purchase an item:
- Name, email address, and contact details
- Payment and billing information (handled securely by third-party processors)
- Event preferences or registration details
- Communication preferences
- Website usage data (through analytics cookies)
1.2 How We Use Your Information
We use your data to:
- Process bookings, donations, and purchases
- Communicate with you about events and updates
- Improve our services and website
- Comply with legal obligations as a registered charity
1.3 Lawful Basis for Processing
We process your personal information under the following lawful bases:
- Consent (when you opt-in for newsletters or communications)
- Contract (when you purchase tickets or register for an event)
- Legitimate interests (to improve services and manage events)
- Legal obligation (to comply with charity and financial regulations)
1.4 Data Retention
We keep your data only for as long as necessary to fulfil the purpose it was collected for. Donation and financial records are retained for at least six years to comply with charity and tax laws.
1.5 Sharing Your Data
We never sell your information. We may share limited data with trusted partners who help us operate our website, process payments (e.g. Stripe or PayPal), or send emails. All partners are GDPR compliant and only process data on our instructions.
1.6 Your Rights
You have the right to:
- Access and receive a copy of your personal data
- Request correction or deletion of your information
- Withdraw consent at any time
- Object to processing or request restriction
To exercise any of these rights, please contact info@theoltonproject.com.
